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7 Organization Tips for Regular Bloggers

If you’re a regular blogger, you probably already know that staying organized can sometimes be a hassle.

From time constraints to cluttered blog posts, it can be easy to let your own blog overtake your sanity. However, by following some simple steps, you can not only be more organized in your blogging endeavors, but you can also save time and produce better quality posts.

1. Write Topic Ideas Ahead of Time

If you find yourself unsure of what to blog about, or you find yourself jumping from topic to topic, you might be able to benefit from writing out post ideas ahead of time and then using the list for future reference.

Doing this can also help you to craft the overall theme of your blog.

Instead of jumping from topic to topic, having a clear set of ideas already chosen can allow you to deliver a more focused message. Of course, if your blog is based around random happenings through the day, you can still keep a notepad around to jot down ideas you want to cover.

2. Keep Up with News/Current Events

Another way to stay organized is to keep up with news and current events.

By doing this, you can avoid rehashing old information and weed out clutter, all at the same time. An example of this would be if you ran a political blog. Because things change on a regular basis in politics, it’s important to keep up with what the latest news is so you can avoid posting old info that just becomes clutter on your blog.

3. Set Aside Specific Blogging Time Each Day

In order to avoid posting poorly written material, set aside a specific time each day to blog. This helps you avoid feeling rushed, leads to better writing and allows you to organize your thoughts more effectively.

Make sure you come up with a writing schedule and stick to it.

You may want to let your friends and family know that you are not to be disturbed during this time so that you can devote all of your attention to organizing your thoughts.

4. Utilize Mobile Blogging Technology

Mobile blogging lets you get info out as the event is taking place, leading to better organized material.

With all of the laptops, smartphones and tablet mobile devices out there, it’s important to take advantage of blogging on-the-go. Mobile blogging is great for organization in that it allows you to update your blog in real-time, meaning you can get information out while it’s still fresh in your memory.

Of course, if you don’t have access to these tools, you could always carry a pen and pad around to take notes on, but that means you have to piece together details later.

Mobile blogging lets you get info out as the event is taking place, leading to better organized material.

5. Work with a Team

Working with a team is a great way to stay organized, as each team member can have their own special page dedicated to their area of expertise or interest.

Instead of you trying to run the whole show, and instead of posting about topics that you’re unsure of, having a team to work with allows you to each have your own separate areas on a blog, leading to more organized information.

6. Organize Posts According to Topic

Many blog providers allow you to categorize your posts using tags.

Tagging your posts gives you the chance to organize them in a way that they can easily be recalled later.

For instance, if you want to reference or link to a post you made years ago, it would be much easier to find that post by searching for key terms instead of scanning post after post for them yourself.

Organizing your posts using tags is also a great way for readers of your blog to find similar posts on topics that interest them.

7. Be Concise

While it may be easy to just let go and start typing out a post, before you know it, you may have a novel on your hands and you’ve drifted from one point to another.

Try to remember that concise writing is the key to good information organization.

Before starting a post, you may want to write out an outline to stick to, allowing you to organize your information before you even stroke a key.

James is employed by a British printer cartridge website where he works with accessories like Samsung toner. James mostly spends a lot of time blogging and creating content, as well as keeping up with all the latest news on the web.

About the author: This post was contributed by a guest author or interviewee. If you’re interested in writing a blog post yourself or being interviewed, please let us know via the contact page. All guest authors receive a bio paragraph, including links to author website and two social links, within the blog post as reciprocation for participation.

32 comments… add one

  • Eddie Gear December 16, 2011, 5:06 am

    I’ve been focusing more on point six and seven. With the numbers of tasks I am working on right now, that is more imp for my blog.

    • Christian Hollingsworth December 16, 2011, 3:42 pm

      I’m trying to be concise too. There’s just too much to focus on that could pull away my time. You have to decide what’s important, and then go for it.

      I think we all struggle with a lot of these points.

  • Cathy | Treatmenttalk December 16, 2011, 7:57 am

    You make some great points on how to organize your writing. They are all good, but I especially like 3. Set Aside Specific Blogging Time Each Day. That’s an important one, and when you are writing at home, a good way to carve out some time for yourself. Thanks for sharing.

    • Christian Hollingsworth December 16, 2011, 3:43 pm

      Thanks for sharing your thoughts, Cathy.

      I’ve never been very good at coming up with a “specific” time to blog, but know I should be better at that. It would really help to create even more content, and know you’ll be producing something of value each day.

  • Dorien Morin-van Dam December 16, 2011, 3:08 pm


    that’s a great list of habits, really. I had never heard of mobile blogging, so I am going to check that out. And the team work suggestion I like as well. Your number 1 on your list is my number 1 saving grace. I keep a notepad an pen in my purse, next to my bed and on my desk. I combine all three once a week and compile a list on my computer and when it’s ‘blogging time’ I go ahead and look for a story line. And when something news-worthy comes us, like Facebook Timeline this week, I pull out an old blog post about that topic or repackage it for the current event. Thanks you for the list. I will share it in my social media networking group.

    • Christian Hollingsworth December 16, 2011, 3:45 pm

      This comment rocks Dorien! Love your thoughts about making these tips “habits” in what we do each day.

      I’m just like you. Without my notepads and pens I’d be a lost little duck! They’re everywhere. And always with me.

  • Bruce Sallan December 17, 2011, 7:06 am

    What’s “concise?” My family wants me to know?

    • Christian Hollingsworth December 17, 2011, 11:59 am

      Giving a lot of information clearly and in a few words; brief but comprehensive.

  • Laurinda Shaver December 17, 2011, 9:04 am

    I just want to know, how to make more time in the day to get to it. I’ve tried giving up sleep, but then I just get cranky posts. LOL. Sigh. What you love is never easy.

    • Christian Hollingsworth December 17, 2011, 12:01 pm

      So true Laurinda. I don’t know how to balance it all quite yet either. I’m just thinking we’ll have to create a new day. Maybe we can fit it right in-between Saturday and Sunday? Call it Lunar Sunday?

  • Annie Andre December 18, 2011, 12:26 am

    #6 “organize posts by topic” I just started doing this two weeks ago and it has really helped me come up with a future plan for posting and staying on topic. I look at it as a type of table of content for my book. Where each chapter is a category on my blog. Before that i was just throwing spaghetti on the wall and seeing what stuck.

    Second thing is #3 “setting time aside to blog”. This is a great tip if you can manage it but it has literally been impossible for me due to having three kids and being busy living on the road last year and now in France. So i would say if you have kids that are always around or very limited alone time, learn to be flexible. I write when i can . If the moment doesn’t arise during the day than i write at night when the kids are all asleep.

    • Christian Hollingsworth December 19, 2011, 12:19 pm

      Organizing by topic really seems to help keep a blog more “concise” and planned. Some of my blogs are like that. This one isn’t quite that organized. I don’t even have categories here! :O

      I’m thinking of spending a few months in Italy next summer. You inspire me to make the jump – and travel!

      • Annie Andre December 19, 2011, 12:37 pm

        Do it. It will be life changing. And if you do go, you must stay with us in Marseille France for a stint. Marseille is a lot like San Francisco.

  • Shawn Murphy December 18, 2011, 8:19 am

    I would have loved something like this when I first started blogging. Nice thing, too, is your list helps those in a writing slump. Good stuff.

    • Christian Hollingsworth December 19, 2011, 12:21 pm

      It’s always funny how the crucial, beginner stuffs helps when you’ve been blogging for quite some time too!

  • Jrogier December 18, 2011, 5:14 pm

    Thanks so much, this is a useful & concise way to get a handle on the practical mechanics of blogging. One of the key lessons I’ve learned from blogging, in terms of my own blog and those of my clients, is the importance of consistency of effort. Many of your points touch upon that same important topic! More of the lessons learned here: http://rogiercommunications.blogspot.com/2011/05/5-lessons-learned-from-blogging.html

  • Dave December 18, 2011, 8:23 pm

    With the new year coming I’ve been re-evaluating the direction of my blog, and what topics I would like to focus on. These tip are helpful Christian.


    • Christian Hollingsworth December 19, 2011, 12:24 pm

      So happy to hear that, Dave. Go for it all! Excited to see what you’ll do this new year.

  • Jens P. Berget December 20, 2011, 3:00 pm

    I’ve been focusing on writing down every topic and idea I get, and organizing them into posts and articles later on. I’m not so focused on finding a specific time every day to set aside for writing. I always find the time.

    Great tips.

  • Samantha Gluck December 22, 2011, 6:08 pm

    Hi Christian,

    Another super post for your readers and “regular bloggers”, specifically. I like all the tips on the list, but #7 speaks volumes to me — see how I did that — it speaks volumes, but it’s about writing concisely. LOL! I’m a dork, but I can spot a great guide when I see it and this is perfect for my followers. Shared and tweeted ’round the universe. ;-)

    Merry Christmas, my sweet, talented friend.

    • Christian Hollingsworth December 22, 2011, 9:48 pm

      Look at you, Samantha. All concise and well written! ;)

      Thank you for sharing. It’s great to see you here. Sure hope your weekend is the BEST! Tell your family “hello” for me!

  • Anuj December 25, 2011, 1:05 am

    When it comes to arranging our blog very well to make it easy for our readers to read and be able to navigate to other area on the site, this blog post has said it all. I really appreciate the ideas that Guest shared in this post. Thanks a lot for the information and hope to read more from you here

    • Christian Hollingsworth December 27, 2011, 6:46 pm

      Glad it helped out! I agree. Build your blog for the readers, and that will be the best route to take!

  • Lenia December 31, 2011, 6:32 am

    Please Christian, do not approve my first comment. There is a mistake in my url. Thank you for your help.

    Hi Christian,

    First time in this blog and first post I read. This list helps me a lot. As a new blogger it happens to me very often to get lost. Not only it is difficult for me to organize my writing but also my tasks. I find blogging an activity that generates multi-tasking. To give you an example, let’s say I try to focus on writing an article and during this period I have a new comment in my post blog…I fall into the trap, I leave writing and I start approving the comment and replying…
    I am sure that it is a matter of experience to learn applying “getting things done” method.
    So “Set Aside Specific Blogging Time Each Day” is a big deal for me.
    Thank you for your tips.


    • Christian Hollingsworth January 19, 2012, 5:00 pm

      Each morning I open about 17 tabs. They range from social sites to answering comments on blogs. And then I just go from one tab to the next. It seems to work out rather well!

      And then later in the day I might do so again.

      Before bed I use my iPhone to check on all social sites, respond, etc…

      But yes, getting sidetracked is really easy. Especially if you’re just working at home or from a laptop. It’s SO easy to get trapped in doing other things, going in circles, etc….I’ve found that if you at least get started on something, then you’ll keep going.

      And remember what Stephen Covey says…”What’s important and urgent.”

      Get those things done first.

  • Jeevanjacobjohn January 17, 2012, 1:55 pm

    Hey James,

    I am focused only on point #1: I do keep a blogging journal to write down my ideas (just titles for the posts).

    Then, later when I have time to write the post, I will just write it.

    I don’t have a blogging schedule, but I do spend some time everyday to think about idea, read blog, comments and engage via Twitter :-)

    Point #5 is also great. I have decided, a few weeks back, to work with another prominent blogger to start a collaborative blog on blogging :-) I do hope that everything turns out to be great as expected.

    Anyways, thanks for the awesome read, James!

    Jeevan Jacob John

    • Christian Hollingsworth January 19, 2012, 5:03 pm

      That’s exciting, to hear about your blogging process with a full time blogger. I’m sure that’s going to go very well. Keep us all updated!

      • Jeevanjacobjohn January 19, 2012, 5:06 pm

        Yes, everything is going good so far (thanks to professors for not giving me lots of work).

  • reeha@inkjet June 7, 2012, 2:16 pm

    Blog management is very important in our blogging life and you suggest best points to do it superbly. thanks for sharing this beautiful tutorial. have to consider all these things.


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